(A)In Microsoft Office Outlook 2003, you can view any contacts or events list from a Windows SharePoint Services site as a read-only Outlook folder. Outlook stores the data from the SharePoint list in a Personal Folders .pst file on the user’s hard drive. Because the list information resides in a local file, these event and contact items are available in Outlook even when the user is not connected to the network. The user cannot, however, create new items in the SharePoint lists through Outlook. The user still must browse to the SharePoint site to create, delete, or modify items.

To link a contacts list or calendar to Outlook 2003

You can now see the linked folder in the Other Contacts or Other Calendars list in the Outlook navigation pane, as well as in the Folder List.

 As with any other Outlook contacts folder, the user can enable the local copy of a contacts list for display in the Outlook Address Book and use those contacts to resolve names in e-mail messages.

To remove a linked SharePoint list from Outlook

Removing a linked SharePoint list from Outlook does not delete the list from the SharePoint site.

By default, Outlook checks each linked SharePoint list for updates whenever the user switches to that folder in Outlook and every 20 minutes thereafter, and it copies new or updated items to the local .pst file. Users can perform a manual update of a linked SharePoint list at any time while they are displaying the folder.

To update the Outlook copy of a linked SharePoint list

Outlook monitors the progress of the update in the Outlook Send/Receive Progress dialog and maintains information in the status bar on the number of items in the linked folder, the time of the last update, and the next scheduled update. (Note that if the user is displaying multiple calendar folders side by side, this information does not appear in the status bar.)

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